Travel/Purchase Coordinator (req 68)
Trinity Valley Community College
Human Resources
100 Cardinal Drive, Athens, TX 75751
Phone: 903-675-6202 Fax: 903-675-6248 (Please call and verify fax was received.)
VACANCY ANNOUNCEMENT
TITLE: Travel/Purchase Coordinator
REQUISITION: 68
LOCATION: Athens
MONTHS TO BE WORKED PER YEAR: 12 months
SALARY: $53,286 - $58,614
APPLICATION DEADLINE: May 9, 2024 or until filled.
REPORTS TO: Director of Accounting Services and Controller
EDUCATION AND EXPERIENCE QUALIFICATIONS:
EDUCATION REQUIRED:
Bachelor’s Degree
EXPERIENCE PREFERRED:
Travel accounting/purchasing/internal control experience.
Experience in higher education/government
OTHER LICENSES OR CERTIFICATIONS:
None.
KNOWLEDGE AND SKILLS REQUIRED:
- Typing/Data Entry
- Computer software proficiency - Microsoft Office
- Operating equipment - office or otherwise
- Written and oral communication
- Interpersonal and/or customer service skills
- Budget and Accounting Principles
- Basic Math
- Leadership/Management
- Attention to detail
- Time management
- Federal regulations and directives
- Operational systems and procedures
- Budget and accounting principles
- Compliance Law
- Advertising/Marketing practices
- Organize and plan work
- Analyze situations, and problems
- Monitor important and complex projects concurrently
- Critical Thinking
RESPONSIBILITIES:
- Provides overall leadership, management, and supervision for all purchasing operations including travel and credit card process, and vendor administration.
- Check out travel and expense cards and monitor balances, resolve vendor compatibility issues, address lost or stolen cards.
- Set approval hierarchy in travel/expense cards to mirror that currently in place for purchasing and adjust as changes to personnel occur.
- Confirm activity in 3rd party travel/expense platform is properly populating to Colleague General Ledger.
- Manage and supervise College District's purchase orders for goods and services to the departments and vendors.
- Verifies that purchasing processes are in compliance and documented according to the TVCC Board procurement policies and State of Texas procurement laws.
- Provides education and training to the departments to ensure effective purchasing practices and interaction with the vendors.
- Maintains an accurate vendors list according to the general ledger classification codes and maintains an accurate list of purchase requisitions processed by department.
- Utilize Colleague ERP system to generate reports for Vendor, Vendor Types, Purchasing, Purchasing status.
- Exercises purchasing knowledge and tact dealing with departments and outside vendors for the purpose of procuring goods and services.
- Develops and maintains preferred vendor relationships and terms.
- Create live and remote/recorded training sessions to keep college informed of policies and procedures and effective spend management/travel
- Enhance and maintain purchasing website to provide knowledge and tools that can be used by the college community and possibly prospective vendors. Areas needed would be Travel FAQs, Purchasing FAQs, Best Practice Travel/Purchasing.
- Review and enter all encumbrance journal entries after approval by the Controller
- Other duties as assigned by appropriate supervisory personnel.
- Maintain confidentiality when required
- Abide by TVCC policies and procedures
WORKING CONDITIONS:
TOOLS/EQUIPMENT USED:
- Standard office equipment
- Personal computer and peripherals
- Calculator
- Multi-line phone system
- Fax Machine
- Copier
PHYSICAL DEMANDS:
- Requires: Reaching, Walking, Finger dexterity, Talking, Hearing, Seeing, Repetitive Motions, Sedentary Work, Computer Work
- Subject to: Light Work
- May need: Kneeling, Crouching, Medium Work
- Occasionally need to: Climbing, Balancing , Stooping, Lifting, Grasping, Heavy Work
MENTAL/PHYSICAL ENVIRONMENT DEMANDS:
- Frequent interruptions: 25-50% of the time
TO APPLY: Submit TVCC application and resume to Human Resources, Trinity Valley Community College, 100 Cardinal Drive, Athens, TX 75751. All documentation must be received on or before the application deadline. Applications are available on the following website www.tvcc.edu. Applications will be reviewed after the application deadline and selected applicants will be contacted for interviews. All TVCC positions are security sensitive and require a criminal background check.
Note: The Immigration Reform and Control Act of 1986 requires we employ only U.S. citizens and aliens authorized to work in the U.S. New employees must present documents verifying identity and right to accept employment (see Form I 9). No one will be placed on the College payroll until all employment procedures are fully satisfied. Information contained on this vacancy announcement is subject to correction as a result of typographical error, omission, or changes resulting from institutional restructuring and/or funding.
Trinity Valley Community College does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Director of Human Resources, 100 Cardinal Drive, Athens, TX phone: 903-675-6215, e-mail: humanresources@tvcc.edu
If special accommodations are needed, please call Human Resources.