Last update: September 11, 2023

This Privacy Notice applies to websites and web-based services under the tvcc.edu domain (the “Site”).  The College Site may contain links to other websites or social media sites, whose privacy practices are beyond our control. This notice does not cover websites and services operated by third-parties or sites and services outside the College’s domains, including those sites and services linked to or incorporated into the College’s Sites.

Trinity Valley Community College is committed to ensuring the privacy and accuracy of any information provided by individuals that access the College’s Sites. This Notice describes the College's procedures and practices as they relate to the collection of electronic information. This Notice is not a contract and may be revised or updated at any time by the College.

This Privacy Notice exists to inform those who are concerned with how their information, including 'Personally identifiable Information' (PII), is being used by the College. PII, as used in US privacy law and information security, is information that can be used on its own or with other information, to identify, contact, or locate a single person, or to identify an individual in context. Please read this Privacy Notice carefully to clearly understand how we collect, use, and protect your information as you use our websites.

What information does TVCC collect when I visit their websites?

Site Usage Information

TVCC Sites gather information that includes: Internet Protocol (IP) Address, User Agent information, date and time of access, and the URL accessed, usually collected through cookies (see below).  This information may be used for debugging and server usage statistics by the College and its agents or contractors.  Information about how you use the Site may be collected and combined with information about how others use the same Site.

Personal Information

On some Sites, you may be asked to enter your name, email address or other details.  Any Personally Identifiable Information (PII) sent to the College is used for the purposes for which it is given only.  This information is often aggregated.  This aggregated information has individual identities or other personally identifying information removed.  Aggregate data helps us understand trends and our users’ needs so that we can better consider new features or otherwise tailor our Site.

The College reserves the right to use any information it receives through its Sites for internal business purposes including:

• To respond to the sender of the information
• For analyzing trends
• To personalize the experience
• To deliver the most beneficial content and product offerings

Use of Cookies

We use cookies to help identify and track visitors, their usage of the websites, and their access preferences. Cookies are essential to the navigation of our websites, for interactions with the content, and for the use of some features.  Without the use of cookies, some services are not available or may not function as expected.

When cookies are used, the cookie will not collect Personally Identifiable Information (PII). You may prevent your browser from accepting new cookies, have the browser notify you when you receive a new cookie, or disable cookies altogether by accessing your browser’s preferences menu.

How does TVCC protect my information?

A variety of security measures are in place that maintain the safety of information as it is entered or collected.  Our Sites are scanned and patched on a regular basis to remediate vulnerabilities and to keep the Sites as safe as possible.  Any Personally Identifiable Information (PII) that is collected is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems and who are required to keep the information confidential.  Sensitive or confidential information is encrypted via Secure Sockets Layer (SSL) technology while in transit and is encrypted when at rest. 

Retention of your information

TVCC retains information collected on its sites for as long as necessary for the purposes set out in this Notice and to the extent necessary to comply with legal obligations, federal and state, and in compliance with Legal and Local policies.

About This Notice

The Trinity Valley Community College Privacy Notice is effective as of the date set forth herein. We reserve the right to change, alter or modify this notice and our practices for any reason at any time without notice. Any changes to this notice will be posted on the College website and will be effective immediately.

Questions or Comments

If you have questions or comments about this notice, please contact the Privacy Officer at privacy@tvcc.edu.