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Tuition and Fee Schedule

 
Payment Options
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Tuition, fees, room, and board can be paid at any TVCC campus cashier’s office or through the My Cardinal Connect Secure Payment Center.

In Person:
Payment can be made at any TVCC Cashier’s Office during normal business hours. Forms of payment accepted in person are:

  • Cash
  • Check
  • Money Order
  • MasterCard
  • Visa
  • Discover
  • Apple Pay



Online: Check or credit card (MasterCard, Visa, and Discover) accepted 24/7.

By mail: Payments by mail must be received in the Cashier’s Office before the payment deadline for that term. Make the check or money order payable to TVCC, write the student’s TVIN number on the check or money order, and mail to:
Trinity Valley Community College
Attn: Cashier’s Office
100 Cardinal Drive
Athens, TX 75751



Financial Aid: If you have financial aid and your balance is not paid in full or you have not entered a payment plan, your schedule will be cancelled without exception. It is important to check your balance if you make any changes to your schedule as this could affect your financial aid award amounts.

External Scholarships: External Donor scholarships must be mailed to the Athens Campus at the address listed below. To avoid posting delays, please make sure to have your student TVIN on the check. Scholarships WILL NOT BE POSTED until the funds have been received by the Athens Campus. If you have unposted scholarship awards and your balance is not paid in full, you will need to enroll into a payment plan to avoid being dropped from classes.

Mail scholarship checks to:
Trinity Valley Community College
Attn: Business Office
100 Cardinal Drive
Athens, TX 75751



Sponsorships:
If a third party is paying your account, authorization forms/ Purchase Orders must be received by the Business Office prior to the payment deadline. Please email forms to the Business Office at businessoffice@tvcc.edu.

 


Payment Plans
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The TVCC Payment Plan will cover tuition and fees, housing charges, meal plans, inclusive access books and any other applicable charges for the semester. Adding classes or charges will increase payment plan amounts due.

Through the MyCardinalConnect account, access the Secure Payment Center via the Student Finance menu.

 

  • You may pay in full or initiate a payment plan.
  • You are NOT automatically enrolled in a payment plan each term.
  • All payment plans have a $25 non-refundable enrollment fee per semester
  • There is an initial down payment required at signup
  • Payments are set to be drafted on a specific Bi-Weekly/Monthly schedule each month. These dates are set dates and cannot be adjusted.
  • Payment plan enrollment must be completed prior to the payment deadlines for each semester to prevent possible registration cancellation.
  • If you have financial aid and your balance is not paid in full or you have not enrolled in a payment plan, your courses will be dropped without exception.
  • All previous semester balances must be paid in full prior to enrollment in the plan.
  • If your payment plan for a term is paid off at any point in the term and then courses are added to your schedule you will have to enroll in a new payment plan for the new charges.
  • If you have any late/declined payments on your payment plan a Business Office Hold will be placed on your student account which will prevent you from registering in a future term or receiving an official TVCC Transcript. A $25 failed payment fee will also be applied to each payment that does not process or is returned to TVCC. Once the late/declined payment is paid and your account is current the hold can be removed by emailing cashier@tvcc.edu and informing the office that your account is current.
  • Once you are enrolled in a payment plan for the semester the payment plan may not be cancelled at any time there is a due balance on your student account.

 

For Payment Plan Assistance Contact:

TVCC CASHIER’S OFFICE
Orvil Pirtle Administration Building, First Floor
Phone: 903-675-6269
Email: cashier@tvcc.edu
100 Cardinal Dr. Athens, Texas 75751

Refund Process
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Refunds are generated from student accounts for reasons including an account credit from financial aid, sponsorships, or personal payment. After all charges are applied to the student's accounts, those with a remaining credit balance will be refunded. The refund transaction will be generated from any remaining credit balance on your student account.

Direct Deposit:

  • Students can enter their banking information in the MyCardinalConnect Payment Center to receive any refund to their student account via direct deposit
  • Direct deposit can take 3 to 5 business days to appear in your bank account
  • Apps such as Cash App, Venmo, PayPal, etc. are not eligible for eRefunds
  • You must enter the bank account and routing number to set up direct deposit

 

Paper Check:

  • Checks are processed and mailed once weekly
  • Checks are mailed via USPS
  • You must verify that your mailing address on file is correct, or the check will be mailed to the incorrect address
  • College holidays, scheduled system maintenance or system process issues can cause mailing delays
  • If you do not receive your check in the mail after 15 Business days contact the cashier’s office for assistance

 

**Any charges incurred after a refund is mailed will be charged to the student’s account and is the student’s responsibility to pay TVCC any balance due. It is important to check your student account to verify charges and refund transactions. Please review the TVCC Financial Agreement for more information!

Regular Tax-Paying District
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Tuition:  $39 per semester hour

General Fee:  $49 per semester hour, maximum $999

(The following school districts are considered within the tax-paying district:  Athens, Brownsboro, Chandler, Crandall, Cross Roads, Eustace, Frankston, Kaufman, Kemp, La Poynor, Mabank, Malakoff, Murchison, Scurry-Rosser, Terrell, and Trinidad.) 


Branch Tax-Paying District
A pumpjack on the prairie

 

Tuition:  $39 per semester hour

General Fee:  $49 per semester hour, maximum $999

Out of District –Palestine ISD Fee: $22 per semester hour

(Palestine) 

Out of Tax-Paying District
Freshwater Environment - Late Spring

 

Tuition:  $39 per semester hour

General Fee:  $49 per semester hour, maximum $999

Out-of-District Fee:  $76 per semester hour, maximum of $999

Non-Resident
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Tuition:  $150 per semester hour

General Fee:  $49 per semester hour, maximum $999

 
Tuition and Fee Schedule*
College tuition cost, student loan, scholarship in USA. University graduate cap on American dollars money background. Education budget. 3d illustration
Hours Regular Tax- Paying District Branch Campus Tax-Paying District Out of Tax Paying District Non-Resident
1 $88 $110 $164 $199
2 176 220 328 398
3 264 330 492 597
4 352 440 656 796
5 440 550 820 995
6 528 660 984 1194
7 616 770 1148 1393
8 704 880 1312 1592
9 792 990 1476 1791
10 880 1100 1640 1990
11 968 1210 1804 2189
12 1056 1320 1968 2388
13 1144 1430 2132 2587
14 1232 1540 2231 2786
15 1320 1650 2319 2985
16 1408 1760 2407 3184
17 1496 1870 2495 3383
18 1584 1980 2583 3582
19 1672 2090 2671 3781
20 1760 2200 2759 3980
21 1818 2280 2817 4149
22 1857 2341 2856 4299

 

*The above charges include the statutory tuition and all required fees except those specific to courses. To be eligible for in-state tuition rates, an individual must provide proof of Texas residency for the year prior to enrollment. To be eligible for in-district tuition rates, an individual must be a Texas resident and have lived in the TVCC tax district for the six months prior to enrollment.

 

TVCC’s general fee is collected to cover the costs related to serving TVCC students outside of the classroom. Specifically, the general fee supports student life, learning resource services, facilities and technology resources, enrollment and advising services, and campus security.

 

The following additional fees also apply:

$50 late fee for students registering after the scheduled registration date

$40 internet fee for each distance learning course

$100 reinstatement fee for students reinstated after the official census date

$117 per credit hour fee for courses taken the third time and each time thereafter (Non Funded Course Fee)

$25 installment plan fee if tuition and fees are paid using the college’s installment payment plan

$35 standard lab fee. Some designated individual courses with labs contain fees higher than $35. Refer to the course descriptions in this catalog for these standard and designated lab fees.

 

State law requires Trinity Valley Community College to set aside a portion of every students’ tuition to fund assistance for qualifying students. Authority for these mandatory set-asides is found in Texas Education Code, Sections 56.011, 56.012, and 56.465.

 

Financial Obligations
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Financial responsibility applies to all financial transactions that may result from enrollment at the College during the semester and academic year. Financial obligations include tuition, fees, room, board, and other additional fees. The term "financial obligations" shall include the return of all properties of the college on student assignment, for example, library books, athletic equipment, or uniforms.

Payment Deadlines
Payment deadlines are posted in the academic calendar. Payment or payment arrangements not received by payment deadlines will result in the student being dropped for non-payment. If expenses exceed any financial aid awarded to the student, the student is obligated to pay the balance of the account. In the event a student registers for future term(s) because current semester charges are not past due, these current-term charges must be paid prior to the start date of any future term(s) to prevent dis-enrollment from those future terms(s). Students who do not pay, or make satisfactory arrangements to pay, all financial obligations to the college may have their course credits and grades withheld. Transcripts will not be sent, and a student will not be allowed to register for classes. No degree or certificate will be awarded until all financial obligations are settled.

Billing Information
Billing information will be communicated to students through MyCardinalConnect student portal and the student's College e-mail account. The College accepts payment via student financial aid and third-party sponsorship, but the responsibility for payment remains with the student. It is the student's responsibility to keep track of their account balance and any funding sources. If financial aid is not granted or if third-party sponsors do not pay within a reasonable period, the student is required to pay the full amount due.

Consequences of Withdrawing after Refund Period
Students withdrawing after the stated refund dates have passed remain liable for full tuition and fee charges. Failure to attend classes does not constitute an official drop or withdrawal. Students must drop or withdraw by the appropriate deadline date(s) to receive a tuition refund. If a student fails to drop by posted deadlines in the academic calendar, the student is obligated to pay the balance of the account.

Consequences of Unpaid Balances
Any unpaid balance may be reported to a billing service and then to a collection agency retained by Trinity Valley Community College. If an unpaid balance has been reported to a collection’s agency retained by Trinity Valley Community College, the student will pay any collection and/or attorney fees associated with the collection’s effort, including, but not limited, to collection fees that are assessed as a percentage of the debt owed to Trinity Valley Community College.

Financial Agreement
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When logging into the payment center you will be asked to consent to the following agreement.

  • I understand that my student account balance is my responsibility. By enrolling in courses at Trinity Valley Community College (TVCC), I am making a financial commitment to pay the charges associated with this enrollment, in exchange for the education and other benefits provided by TVCC. I further understand that tuition, fees, room, board, and any other charges to my account (including but not limited to bookstore charges, parking permits, and citations) reflect a balance I owe for educational benefit.
  • I agree that I have a legally binding obligation to pay Trinity Valley Community College all tuition, room, and board (if applicable), and other applicable fees by the due date established by the College. I understand that these expenses may exceed the amount of any financial aid awarded to me and that I am obligated to pay these expenses to the College. I agree that non-payment may result in my course registration being dropped. In the event I cannot register for future term(s) because my current semester charges are not past due, I understand that these current-term charges must be paid prior to the start date of any future term(s) to prevent disenrollment from those future terms(s). Students withdrawing after the stated refund dates have passed remain liable for full tuition and fee charges. I understand that failure to attend classes does not constitute an official drop or withdrawal. If I decide not to attend any of my classes at TVCC, I must drop or withdraw by the appropriate deadline date(s) to receive a tuition refund. If I fail to drop by these deadlines, I understand that I will be charged.
  • I understand that the billing information will be communicated to me through MyCardinalConnect and TVCC e-mail account. I understand that my payment obligation is binding on me regardless of whether I access my electronic billing information. I also understand that the payment obligation is binding on me regardless of whether my account is being paid by me or another person. TVCC accepts payment via student financial aid and third-party sponsorship, but the responsibility for payment remains with the student. It is your responsibility to keep track of your account balance and any funding sources. If you are enrolled in a payment plan and the plan is paid off at any time during the term a new payment plan will need to be set up for any new charges incurred on the student account. If financial aid is not granted or if third-party sponsors do not pay within a reasonable period, the student is required to pay the full amount due.
  • I agree that any unpaid balance may be reported to a billing servicer and then to a collection agency retained by Trinity Valley Community College.
  • I agree that if I have an unpaid balance and have been reported to a collections agency retained by Trinity Valley Community College, I will pay any collection and/or attorney fees associated with the collections effort, including, but not limited, to collection fees that are assessed as a percentage of the debt owed to Trinity Valley Community College.
  • I authorize Trinity Valley Community College and the collections agencies retained by Trinity Valley Community College to contact me on the phone number that I have provided Trinity Valley Community College.
  • I confirm that the address that I have provided Trinity Valley Community College is accurate and if my address changes, I am responsible to update Trinity Valley Community College with my new address.
  • I understand that my acceptance of the Agreement of Financial Responsibility applies to all financial transactions that may result from my enrollment at the College during the semester and academic year.

 

 

Tuition Refund Policy
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For the purpose of the refund policy, a class day is defined as a day during which college classes are conducted. Class days are computed beginning the first day of classes for the semester, not according to the number of times a particular class has met. It is the student’s responsibility to drop courses. Students enrolled in semester credit hour courses who officially withdraw or drop their semester credit hour load at Trinity Valley Community College shall have tuition and mandatory fees refunded according to the following schedule. (Refer to the Academic Calendar for semester-length)

Fall or Spring Semester (16 week)

  • Prior to the first-class day: 100%
  • Day 1-15: 70%
  • Day 16-20: 25%
  • Thereafter: None

 

Fall or Spring Semester (8-week)

  • Prior to the first-class day: 100%
  • Day 1-8: 70%
  • Day 9-10: 25%
  • Thereafter: None

 

Summer Semester (12-week)

  • Prior to the first-class day: 100%
  • Day 1-12: 70%
  • Day 13-15: 25%
  • Thereafter: None

 

Summer Semester (6-week)

  • Prior to the first-class day: 100%
  • Day 1-5: 70%
  • Day 6-7: 25%
  • Thereafter: None

 

Refunds for courses with unique scheduling will be processed according to the table below:

Date   Refund %
Prior to the first-class day of the semester   100%
Length of Term in Weeks Last day for 70% refund Last day for 25% refund
2 or less 2 N/A
3 3 4
4 4 5
5 5 6
6 5 7
7 7 9
8 8 10
9 9 11
10 9 12
11 10 14
12 12 15
13 13 16
14 13 17
15 14 19
16 or longer 15 20

Refunds will be applied to outstanding debts owed to Trinity Valley Community College. Then, any remaining amount will be deposited into the account from which payment was made through TVCC's secure payment portal or mailed to the student’s address on file approximately four weeks after the end of the applicable refund period.

 

 

Returned Payments
Portrait with copy space empty place of thoughtful minded woman with modern hairdo holding hand on chin looking up trying to find solution isolated on grey background

 

(Paper Checks, Web Checks, and Credit/Debit Cards)

Students must meet all financial responsibilities due to TVCC. Financial irresponsibility may subject the student to additional fees, fines, suspension of check writing, denial, or cancellation of registration, and withholding of official transcripts. The writing of checks, both paper and electronic, on accounts with insufficient funds, as well as the issuance of stop pays, or fraudulent credit card chargebacks is considered a lack of financial responsibility.

Generally, failure to meet financial obligations to TVCC may result in:

  • Cancellation of the student's registration if tuition and registration fees are not paid by the dates provided by the Business Office or if a returned check, canceled check, or disputed credit card charge is given in payment of tuition and fees is not redeemed by that time.
  • Possible criminal prosecution for writing insufficient fund checks.
  • A hold preventing future registration placed on a student's academic records.
  • A hold on receiving official TVCC transcripts until the obligation is paid.
  • A $25.00 returned payment fee will be applied for each returned payment

If a student has had three or more checks returned the Business Office will place a hold on the student account that restricts the student from making payment via personal check or web-check for all future payments. Payments will need to be made via cashier's checks, money orders, credit cards, or cash.

 

 

FERPA Proxy Access
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The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution at any age.)

Students can give proxy access to another individual to access certain areas of their student account through MyCardinalConnect. Proxy access can be given through the payment portal within MyCardinalConnect to give access to others to make payments on your student account.

To Set Up Proxy Access:

  1. Cancellation of the student's registration if tuition and registration fees are not paid by the dates provided by the Business Office or if a returned check, canceled check, or disputed credit card charge is given in payment of tuition and fees is not redeemed by that time.
  2. Select "Add Another User" under the drop-down menu for "Select a Proxy"
  3. Fill all the appropriate fields for your new proxy with their personal information.
  4. With My Cardinal Connect, you can determine how much access your proxy has. You can opt to give them complete access to your account or select only the areas that you want access granted. Be sure to grant access with caution, and review who you have allowed access to regularly
  5. To complete the addition of your new Proxy, you must check the box agreeing to the Disclosure Agreement and click the "Submit" button at the bottom of the page.
  6. Be sure to always check the top right of your screen for red or yellow "alerts" as TVCC will use this portal to notify you of any important upcoming deadlines or changes.
  7. Student Finance - View your latest account balance, make online payments, or set up payment plans
  8. Tax Information - View tax 1098-T information and change consent for e-delivery of tax information
  9. Banking Information - View and update banking preferences
  10. Student Planning - Search for available courses within the schedule each semester, plan your academic courses through graduation, and register online for your course selections.
  11. Graduation Overview - View and submit a graduation application
  12. Transcript Requests - View and request a transcript
  13. Financial Aid - Access financial aid awards information, check that all forms are submitted, and accept/decline aid
  14. Grades - View grades by term
  15. Enrollment Verification - View and request enrollment verification documentation
  16. Academic Attendance - View attendance by term

 

 

1098-T Information
IRS Building in Washington

 

This information is provided for general assistance related to the 1098-T tax form but should not be construed as tax advice.

What is IRS Form 1098-T?
The Form 1098-T is a statement that colleges and universities are required to issue to certain students. It provides the total dollar amount paid by the student for what is referred to as qualified tuition and related expenses (or “QTRE”) in a single tax year.

Why did I receive a Form 1098-T?
You may be able to take either the tuition and fees deduction or claim an education credit on Form1040 or 1040A for the qualified tuition and related expenses that were actually paid during the calendar year.

What am I supposed to do with the Form 1098-T?
Unfortunately, we cannot provide you with tax advice, so we suggest that you contact your accountant or tax advisor if you have specific questions related to your tax requirements and responsibilities. However, we can inform you that you are not required to attach IRS Form 1098-T to your tax return, but it would be wise to keep it for your records.

If I do not file taxes in the United States, do I need to do anything with this information?
This form is only relevant to students who intend to file taxes. Students without Social Security Number (SSN) numbers do not need to do anything regarding this form, it is informational only.

What is Qualified Tuition and Related Expenses (QTRE)? Aren’t all the charges on our Student Account Qualified?
Unfortunately, not. The IRS has a strict definition as to how Qualified is defined. This can be found in IRS Publication 970, but summarized it says “Qualified education expenses are tuition and certain related expenses required for enrollment or attendance”

The IRS also goes as far as to list specific items that are NOT qualified, which include:

  • Insurance
  • Medical expenses (including student health fees)
  • Dorm charges
  • Meal plans
  • Transportation
  • Other Non-Qualified charges include but are not limited to:
    • Payment plan fees
    • Late/Penalty fees o ID replacement fees
    • Parking fines

Why don’t the numbers on Form 1098-T equal the amounts I paid to TVCC during the year?
There are potentially many reasons for this.

  • First, the amount in Box 1 only represents amounts paid for qualified tuition and related expenses (QTRE) and does not include payments made for room and board, insurance, health service fees, or parking which, though important, are not considered mandatory education expenses for tax purposes.
  • Secondly, Form 1098-T reports amounts that the student paid in a certain year, and the pay date does not necessarily correspond to the dates that the classes were attended.

What semesters are included in my Form 1098-T?
Typically, charges are posted to a student’s account beginning in November for the Spring semester and in June for the Fall semester. Charges will appear on the date you register for classes. Box 1 of Form 1098-T reflects payments made during the calendar year for qualified tuition and related expenses and it is not based on when the classes were attended or billed to the student account.

My address listed on the 1098-T is incorrect. Will this affect me?
The address shown on Form 1098T is irrelevant for IRS income tax filing purposes. However, students should update their address by contacting the registrar’s office for TVCC to have their updated information.

Do I have to send a copy of the 1098-T form to the IRS?
No. You are not required to include the 1098-T form when filing your taxes. The information has been provided electronically to the IRS by TVCC. We recommend that you keep this information for your tax records.

What if I have questions about my taxes and if I can use this form or not?
1098T is furnished to students based upon the student activity in the student record. TVCC is prohibited from answering questions related to tax preparation. We encourage you to contact your tax preparer.

What are the Exceptions, if any?
1098T is furnished to students based upon the student activity in the student record. TVCC is prohibited from answering questions related to tax preparation. We encourage you to contact your tax preparer.

  • Courses for which no academic credit is offered, even if the student is otherwise enrolled in a degree program.
  • Nonresident alien students, unless requested by the student.
  • Students whose qualified tuition and related expenses are entirely waived or paid entirely with scholarships.

Who do I contact if I have additional questions?
If you have additional questions or concerns about your 1098-T, you can email our Business Office at businessoffice@tvcc.edu. In the email, please provide your full name, TVIN, and exactly what your questions or concerns are.

Please be advised, TVCC is prohibited from providing legal, tax, or accounting advice to students and is not responsible for any use you make of this information.

SIGN UP FOR E-DELIVERY FOR YOUR 1098-T

  1. Log in to your “My Cardinal Connect” student account
  2. Click on Tax Information
  3. Select the option for “Receive my 1098 only in electronic format”. Then click Save.
  4. Your 1098-T will be available by January 31st of the current tax year.