The Trinity Valley Community College Board of Trustees met in regular session at 7:30 pm on Monday, November 26, 2018 in the Orval Pirtle Administration Building, Athens, with the following members present.

Mr. Ray Raymond               Mr. Homer Norville              Mr. Steve Grant

Mr. Jerry Stone                    Mr. Kenneth McGee             Mr. David Monk

Mr. Ron Day                         Dr. Charlie Risinger             Mrs. Paula Kimball

Members not present:

1. Mrs. Kimball opened the meeting with prayer.

2. There were no public comments.

1. Lisa Denton with the Athens Economic Development Center made a presentation about a Freeport Tax Exemption.  There will be a committee consisting of Mr. Monk, Mr. McGee and Steve Grant, to study the exemption.  A decision will be made at the January 2019 board meeting.

1. Randall Scott provided an update for the Terrell Health Science renovation and Health Science Academy.  Randall outlined a scope of work changes that were not in the original pricing recommended to be paid for out of the Project Contingency.  A decision on these items will be made at a later board meeting.

5. Mr. McGee moved, seconded by Mr. Stone, for the board to approve  authorizing the president, with approval from the TVCC Foundation Board, a signed donor agreement, and receipt of $350,000 donation, to approve the Verdin Company to manufacture  the Ethel May & Frank Johns Tower on the Athens Campus.  It was also recommended to check into a service agreement with the Verdin Company.  A construction contractor will be selected as per TVCC policy.  Motion carried unanimously.

6. The following topics were discussed in the president’s report:

• Next scheduled board meeting – January 28, 2019
• Christmas Luncheon – Thursday, December 13^th, 11:30-1:00 pm
• Graduation at TVCC – Thursday, December 13^th, 6:30 pm

7. Mr. Stone moved, seconded by Mr. Grant, for the board to approve the October 22, 2018 board meeting minutes.  Motion carried unanimously.

8. Mr. Norville, moved, seconded by Mr. Stone, for the board to approve the business, financial, and investment reports for October 2018.  Motion carried unanimously.

9. Mr. Day moved, seconded by Mrs. Kimball, for the board to approve the 2019 Spring & Summer Continuing & Workforce Education Class Schedule and associated tuition & fees.  Motion carried unanimously.

10. Dr. Risinger moved, seconded by Mr. Monk, for the board to approve the THECB Management Letter Action Plan.  It was recommended that the college consider an outside audit be done to ensure that the college stays in compliance.  Motion carried unanimously.

1. Mr. McGee moved, seconded by Mr. Stone, for the board to approve the levy amounts as presented.  Motion carried unanimously.

12. Mr. Monk moved, seconded by Mr. McGee, for the board to approve the THECB Audit Response and refund plan as presented.  Motion carried unanimously.

13. The board discussed responses to the invitation for proposal for the investment of surplus capital reserve funds presented by Jean McSpadden.

14. Mr. Monk moved, seconded by Mr. Day, for the board to approve the change in the 2018-2019 financial aid calendar.  Motion carried unanimously.

15. Mr. Monk moved, seconded by Dr. Risinger, for the board to approve authorizing the president to develop a resolution compliant with the details of the P.T. Killman Trust property gift.  Upon approval from the court, a final acquisition and usage of the property will be approved.  Motion carried unanimously.

16. Mrs. Kimball moved, seconded by Mr. Norville, for the board to approve expending the contingency fund for an end of year employee bonus of $250.00 for each full-time employee.  Motion carried with Mr. Monk voting no.

17. Mr. Norville moved, seconded by Mr. Grant, for the board to approve the personnel updates presented.  Motion carried unanimously.

18. Mr. Grant moved, seconded by Mr. Norville, for the board to convene to executive session at 9:46 pm in accordance with Govt. Code 551.074 to discuss personnel.  Motion carried unanimously.

1. Mr. Stone moved, seconded by Mr. Grant, for the board to return from executive session at 10:14 p.m.  Motion carried unanimously.

1. There were no actions taken during executive session.

21. Dr. Risinger moved, seconded by Mr. Monk, for the board to adjourn the meeting at 10:15 pm.  Motion carried unanimously.

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