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Accounting Specialist, Accounts Receivable

Trinity Valley Community College

Human Resources     100 Cardinal Drive     Athens, TX  75751

903-675-6202       Fax: 903-675-6248 (Please call and verify fax was received.)





TITLE:  Accounting Specialist, Accounts Receivable                     


LOCATION:  Athens Campus


SALARY:  $28,695 - $35,869                              




APPLICATION DEADLINE: January 29, 2021 or until filled


QUALIFICATIONS: High school diploma or GED with specialized courses in accounting, business or closely related field; Associate degree preferred.  Two (2) years’ work experience in computerized clerical accounting applications preferred.  Accounts receivable experience in higher education preferred. Data entry skills, use of basic office equipment, knowledge of and experience with current software programs and knowledge of methods and procedures of financial record keeping relating to accounts receivable.  Microsoft Office (Excel, Word, Outlook) experience preferred.  Must demonstrate interpersonal skills and effective communication.


DUTIES: ACCOUNTS RECEIVABLE:  Assist and answer questions from students, faculty, administration and general public regarding student account balances.  Perform accounting internal control duties relating to scholarships entered into computer system.  Reconcile accounts receivable accounts to the general ledger each month.  Reconcile Accounts Receivable to subsidiary ledger monthly.  Process billing and monitor collection of bills to outside agencies, i.e., Texas Rehabilitation Commission, Texas Workforce Commission, WIA, THECB, TDCJ, Texas Tomorrow Fund, and other entities, for financial aid, scholarships, exemptions and waivers (credit and noncredit classes) provided to students for tuition, fees, books, etc.  Serve as main contact for students, employees and staff for Touchnet (the on-line Tuition and Fee Installment payment system) regarding any problems as well as setting dates and procedures for installment contracts.  Prepare journal entries regarding accounts receivables.  Process student refunds and direct deposits.  Place student accounts with the College’s collection agency; serve as point of contact and liaison with the collection agency.  Maintain overdue balance process including placing student accounts in overdue status and placing or releasing holds on student accounts.  Perform fiscal year-end accounts receivable analysis and record related entries including calculating and recording bad debt expense and allowance for doubtful accounts transactions, excluding property tax receivables.  Recommend enhancements to accounts receivable related policies and procedures; implement upon approval by the Controller.  OTHER DUTIES:  Receive and sort mail and deliveries for the department.  Maintain and order departmental supplies.  Serve as back up for the Cashier including maintaining the cash drawer and daily balancing of cash; assisting faculty, staff, students and the general public.  Coordinate the 1098-T process (Tuition & Fees Statements to students) in January of each year, working closely with IT and other Business Office personnel to ensure that program output is correct according to federal reporting requirements.  Collect, interpret and input manual data; audit the various stages of the process; coordinate printing and mailing forms to students; respond to student concerns; track and resend forms as necessary.  Other duties as assigned by the Director of Accounting Services and Controller, or other appropriate supervisory personnel. 


PHYSICAL REQUIREMENTS:  Within the general range of an office environment.


TO APPLY:   Submit TVCC application and resume to Human Resources, Trinity Valley Community College, 100 Cardinal Drive, Athens, TX 75751.   All documentation must be received on or before the application deadline.  Applications are available on the following website  Applications will be reviewed after the application deadline and selected applicants will be contacted for interviews.  All TVCC positions are security sensitive and require a criminal background check.


Note :  The Immigration Reform and Control Act of 1986 requires we employ only U.S. citizens and aliens authorized to work in the U.S.  New employees must present documents verifying identity and right to accept employment (see Form I 9).  No one will be placed on the College payroll until all employment procedures are fully satisfied.  Information contained on this vacancy announcement is subject to correction as a result of typographical error, omission, or changes resulting from institutional restructuring and/or funding.


Trinity Valley Community College does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities.  The following person has been designated to handle inquiries regarding the nondiscrimination policies:  Director of Human Resources, 100 Cardinal Drive, Athens, TX phone:  903-675-6215, e-mail:


If special accommodations are needed, please call Human Resources.

Posted Date:
1/14/2021 2:44:56 PM