The Trinity Valley Community College Board of Trustees met in special session at 7:30 p.m. on Monday, December 2, 2013 in the Board Room of the Orval Pirtle Administration Building in Athens, with the following members present:

Mr. Ray Raymond Mr. Kenneth McGee Mr. Homer Norville
Mr. David Monk Mr. Jerry Stone Mr. Steve Grant
Mrs. Paula Kimball Mr. Ron Day

1. Mr. McGee opened the meeting with prayer.

2. There were no public comments.

3. Information or news items – Dr. Forgey introduced Jayson Larson as the new Public Information Officer.

4. The following topics were discussed or reviewed in the President’s report:

President Forgey recognized the TVCC Student Government Association President Allison Braggs who reported on college events.

President Forgey advised the Board that the TVCC football team would be playing in the Heart of Texas Bowl game in Copperas Cove, TX representing the SWJCFB as conference champions. The game is to be Saturday, December 7, at 11:00 a.m.

President Forgey stated that the TVCC Cardettes and TVCC Cardinal Regiment Band would be participating in the Adolphus Christmas Parade on December 7.

President Forgey announced the annual Christmas luncheon and fall graduation would be on Thursday, December 12th.

President Forgey reminded the Board that the next regularly scheduled Board meeting would be January 27, 2014.

5. Mr. Stone moved, seconded by Mr. Grant, the minutes to the September 23, 2013 Board meeting be approved. Motion carried unanimously.

6. Mr. Marlin Smith, Smith Lambright & Associates, P.C. provided the Board with the college audit for the year ended August 31, 2013. The audit provided an unqualified opinion. Mr. McGee moved, seconded by Mr. Day, the Board approve the annual audit report. Motion carried unanimously.

7. Mr. Grant moved, seconded by Mr. Stone, the Board go into closed session at 7:55 p.m. in accordance with Government Code 551.082 to consider a student disciplinary appeal. Motion carried unanimously.

8. Mr. Stone moved, seconded by Mr. Grant, the Board return from closed session at 8:43 p.m. Motion carried unanimously.

9. Mrs. Kimball moved, seconded by Mr. Stone, the Board uphold the decision of the TVCC disciplinary committee. Motion carried unanimously.

10. Mr. Norville moved, seconded by Mr. Monk the Board approve the business, financial and investment reports for September and October 2013. Motion carried unanimously.

11. Mr. Monk moved, seconded by Mr. McGee the Board approve the annual and quarterly investment reports and authorize the payoff the Consolidated Fund Revenue Bonds, Series 2012, in the amount of $1.28 million. Motion carried unanimously.

12. Mr. Monk moved, seconded by Mr. Stone the Board adopt the following resolution:

“ The investment policy and strategy of the Trinity Valley Community College District has been reviewed by the Board of Trustees. The Board affirms the policy and strategy and further affirms that no changes have been made to either the policy or the strategy since last adopted on June 25, 2012.”

Motion carried unanimously.

13. Mr. Stone moved, seconded by Mr. Day, the Board designate $750,000 of the FY12-13 surplus as Building Funds. Motion carried unanimously.

14. Mrs. Kimball moved, seconded by Mr. Monk, the Board approve the 2012 ad valorem tax roll levy amounts. Motion carried unanimously.

15. President Forgey reviewed the continuing education requirements of the Board members. All members have completed or are in the process of completing the education requirements.

16. Mr. Norville moved, seconded by Mr. Monk, the Board approve extending the college groundskeeping service contract with R&P Hunt Brothers through December 2014 at a cost of $123,552. Motion carried unanimously.

17. Mr. McGee moved, seconded by Mr. Day, the Board approve the revision of the TVCC core curriculum requirements. Motion carried unanimously.

18. Mr. Norville moved, seconded by Mr. Stone, the Board approve the Spring Community and Adult Education Class Schedule. Motion carried unanimously.

19. Mr. Monk moved, seconded by Mrs. Kimball, the Board attend the ACCT conferences at their discretion and choice. Motion carried unanimously

20. Mr. Stone moved, seconded by Mr. Grant, the Board approve the revision to DH (LOCAL) Employee Standards of Conduct. Motion carried unanimously.

21. Mr. Stone moved, seconded by Mr. Norville, the Board go into closed session at 9:20 p.m. in accordance with Government Code 551.072 and 551.074 to consider personnel and land matters. Motion carried unanimously.

22. Mr. McGee moved, seconded by Mr. Norville, the Board return from closed door session at 9:48 p.m. Motion carried unanimously.

23. Mr. Grant moved, seconded by Mr. Stone, the Board approve the following personnel actions:

a. Retirements/Resignations/Terminations
(1) Billy Burton, Campus Police Officer
(2) Heath Cariker, Director of Campus Police & Public Safety
(3) Randy Hardee, Campus Police Officer
(4) LouAnn Everett, History Professor
(5) Kenneth Stamper, Mathematics Professor
(6) Sammy Wagner, Campus Police Officer

b. New Hires:
(1) Blake Williamson, Director of Student Engagement
(2) Dallas Reynolds, Cosmetology Instructor at Palestine
Part-Time with benefits
(3) Patricia Vasquez, A D N Professor
(4) Jayson Larson, Public Information Officer


(5) Tamara Kinzer, Cosmetology Instructor at Athens Part-Time with benefits
(6) Tommy Jenkins, Microcomputer/LAN Analyst
(7) John Day, Microcomputer/LAN Analyst
(8) James Reed, English Professor
(9) James Jones, Student Life Specialist

c. Reclassifications:
(1) Craig Lee, Head of Performance Studies,
9 month to 10 month contract
(2) Elizabeth Grim, Head of Theatrical Design,
9 month to 10 month contract
(3) Glenna Kay Pulley, Assist., VP for Institutional Planning
Research and Effectiveness to History/Sociology
Professor – Terrell Campus
(4) Samuel Austin, Mechanical Engineering Instructor, Grant
Funded to TVCC Funding through Fall 2013
(5) Weldon Brown, Mechanical Engineering Instructor,
Full-time to

Part-time
(6) Jan Bedford, Mathematics Professor, Athens to Terrell
(7) Melissa Singletary, Bookstore Clerk to Administrative
Assistant
(8) Sheila Jones, Assistant Registrar to Student Retention
Coordinator


Motion carried unanimously.

24. Mr. Day. moved, seconded by Mr. Norville, to adjourn the meeting at 9:49 p.m. Motion carried unanimously.