Mail - Reading & Sending Mail

• About Mail
• Reading & Sending Mail Messages
• Managing Mail Messages
• Managing Folders

• read mail
• mark all mail as read
• mark selected mail as read
• mark selected mail as unread
• send mail with or without attachments
• save mail as a draft
• send mail that was stored as a draft
• reply to mail
• forward mail to another user within the course
• forward mail to an external email account
• download mail
• compile and download mail
• search mail

Reading Mail | Top

1. From the Mail Folders table, click the folder that contains the mail that you would like to read. The Mail Messages screen appears.
2. To display any mail that was just sent, click Update Listing.
3. Click the hyperlink to the message that you would like to read.
   
Notes: only unread messages are listed; to view all messages, click Show All.
Messages are presented by threads; to view in chronological order, click Unthreaded.
4. If the mail includes a file attachment you'll see a paper clip icon. To download the file attachment, click the paper clip icon, and then follow the instructions for downloading from your browser. When the download is complete, click Done.
   
5. When you have finished reading the mail, you can either
• close the message. Click Close. The Mail Messages screen appears.
• forward the mail
• reply
• download

Marking all mail as read | Top

1. From the Mail Folders table, click the folder that contains the mail that you would like to mark. The Mail Messages screen appears.
2. Display the messages that you would like to mark. By default, only unread messages are listed; to view all messages, click Show All.
   
3. Click Mark all as read. The message There are no unread messages in this folder appears.

Marking selected mail as read | Top

1. From the Mail Folders table, click the folder that contains the mail that you would like to mark. The Mail Messages screen appears.
2. Display the messages that you would like to mark. By default, only unread messages are listed; to view all messages, click Show All.
3. Select the messages that you would like to mark as read.
   
4. From the Apply to selected message(s) below drop-down list, select Mark as read. Click Go.

Marking selected mail as unread | Top

1. From the Mail Folders table, click the folder that contains the mail that you would like to mark. The Mail Messages screen appears.
2. Display the messages that you would like to mark. By default, only unread messages are listed; to view all messages, click Show All.
3. Select the messages that you would like to mark as unread.
   
4. From the Apply to selected message(s) below drop-down list, select Mark as unread. Click Go.

Sending mail with or without attachments | Top

1. From the Mail Folders table, click Inbox. The Mail Messages: Inbox screen appears.
2. Click Compose Message. The Compose Message window appears.
3. Complete the Send to text box by either
   • typing the name of the recipient(s).
• viewing the list of possible recipients. Click Browse. To select a recipient, click their name. To select more than one recipient, hold the SHIFT key while selecting the names. Click Done.
4. Complete the subject line, and type your message in the text box. Blank subjects or messages are not allowed.
5. If you would like to attach a file
   
a) Enter the filename of the attachment.
b) Click Attach File. The filename appears.
c) Select the check box next to the filename.
6. Click Send. The mail is sent and a copy is placed in the Outbox folder.

Saving mail as a draft | Top

1. From the Mail Folders table, click Inbox. The Mail Messages screen appears. Click Compose a new Message. The Compose Message window appears.
2. Complete the Send to text box by either
   • typing the name of the recipient(s).
   • viewing the list of possible recipients. Click Browse.To select a recipient, click their name. To select more than one recipient, hold the SHIFT key while selecting the names. Click Done.
3. Complete the subject line, and type the draft of your message in the text box.
4. Click Save Draft. The message is placed in the Draft folder.

Sending mail that was stored as a draft | Top

1. From the Mail Folders table, click Draft. The Mail Messages: Draft screen appears.
2. Click the hyperlink to the message that you want to send. The message appears.
3. Click Edit. The Compose Message window appears.
4. Edit your message. Click Send. The mail is sent and a copy is placed in the Outbox folder.

Replying to mail | Top

1. From the Mail Folders table, click the folder that contains the mail that you would like to reply to. The Mail Messages screen appears.
2. Click the message that you would like to reply to. The message appears.
3. Click Reply. The Compose Message window appears.
4. Type your message in the text box.
   
5. Click Send. The mail is sent and a copy is placed in the Outbox folder.

Forwarding mail to another user within the course | Top

1. From the Mail Folders table, click the folder that contains the mail that you would like to forward. The Mail Messages screen appears.
2. Click the message that you would like to forward. The message appears.
3. Click Forward. The Compose Message window appears.
4. Complete the Send to text box by either
   • typing the name of the recipient(s).
   • viewing the list of possible recipients. Click Browse.To select a recipient, click their name. To select more than one recipient, hold the SHIFT key while selecting the names. Click Done.
5. Type your message in the text box.
6. Click Send. The mail is sent and a copy is placed in the Outbox folder.

Downloading mail | Top

1. From the Mail Folders table, click the folder that contains the mail that you would like to download. The Mail Messages screen appears.
2. Click the message that you would like to download. The message appears.
3. Click Download. Your browser's file download window appears.
4. Select the save to disk option, and choose the saving location.
5. When the download is complete, click Close. The message appears.
6. Click Close.

Compiling and downloading mail | Top

This feature allows you to select mail messages, compile them into one file, and download the file.

1. From the Mail Folders table, click the folder that contains the mail that you would like to compile and download. The Mail Messages screen appears.
2. Select the messages to choose from
   • to choose from all messages, click Show All.
   • to choose from all unread messages, click Show Unread.
3. Select the order in which the messages will be presented
   • for chronological order, click Unthreaded.
   • for threaded, click Threaded. (Note: threads are created when someone replies to a message. The first message is shown with the subject above; the reply is shown underneath and is indented under the original message.)
4. From the Apply to selected message(s) below drop-down box, select Compile.
5. From the list of messages, select the messages to be compiled. Click Go. The compiled messages appear.
6. Click Download. Your browser's file download window appears.
7. Select the save to disk option, and choose the saving location.
8. When the download is complete, click Close. The message appears.
9. Click Close.

Searching mail | Top

You may search mail messages by

• full name of the message writer
• user name of the message writer
• thread subject
  
• unique message number
• date that the message was sent
• content of the mail message

After you have searched your messages, you may compile and download them.

To search mail messages

1. From the Mail Folders table, click any folder. The Mail Messages screen appears.
2. Click Search. The Search screen appears.
3. Choose your search parameters:
   a) From the Folder drop-down box, select the folders to search.
   b) From the Show drop-down box, select the messages to search.
   c) From the Filter drop-down box, select the filter.
   • None = no filter
     
• Name = full name of the message writer
• User ID = user name of the message writer
• Subject = the thread subject
• Message No = the unique message number associated with each message
• Date = the date that the message was sent
• Message = any of the words in the text of the mail message
4. From the Comparison drop-down box, select how the information entered in the Value text box will be compared with the filter.
   • Contains = retrieves messages that match any part of the text or numbers entered in the Value text box
   • Equals = retrieves messages that match exactly the text or numbers entered in the Value text box
   • Before = in combination with the Date or Number filter, retrieves all messages before the date or number entered in the Value text box. In combination with a text filter (Name, Subject, Message) retrieves all messages containing letters that occur alphabetically before the word entered in the Value text box.
   • After = in combination with the Date or Number filter, retrieves all messages after the date or number entered in the Value text box. In combination with a text filter (Name, Subject, Message), retrieves all messages containing letters that occur alphabetically after the word entered in the Value text box.
   • Starts with = in combination with a text filter (Name, Subject, Message) retrieves messages with words that begin with the letter entered in the Value text box.
   • Ends with = in combination with a text filter (Name, Subject, Message) retrieves words that end with the letter entered in the Value text box.
5. In the Value text box, type the words or numbers to be searched. If you have selected the Date filter, type the date in the format dd,mm,yyyy. Include the commas.
6. Click Search. The Mail Messages screen appears listing all messages that satisfy your search requirements.

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